Lediga jobb Incluso AB i Linköping

We are looking for a Legal/Executive Assistant for a company in Linköping. Start ASAP, 18 months contract to begin with.


Job description:
Handling of all legal duties related to the MD-role; Prepare Steering Committee meetings, handle legal processes and documentation, contracts etc. Data Privacy Officer for the Swedish entity. Organize and prepare Swedish Management Team meetings, including Management review preparations. Organize communication from MD incl. all hands meetings. Contribute to projects related to the company.
Support VP Tech Strategy/MD Sweden as an Executive assistant; organize travel, manage calendar. Support in various tasks related to the Tech Strategy team; manage Management Team meetings and prepare for e.g. all hands meetings, manage Tech Strategy Intranet Site.
Various support to the local tech site in Linköping.
Requirements and Qualifications:
Bachelor degree or similar equivalent experience of similar roles, minimum 5 years
Basics in Swedish law

Knowledge, skills and abilities (e.g. Technical, Practical, Computer, Language/Communication, Personal requirements)
Understand the legal requirements with regards to handling the legal entity
Excellent communication and social skills
Structured and well organized
Fluent in English and Swedish.
High integrity

Behavioral competencies
Think Big - Empowering each to act with confidence.
Take Responsibility - Taking accountability for ourselves and others in our actions and commitments.
Never Settle - Constantly innovating, improving and asking the right questions.
Be Collaborative - We do our best when we do it together, with respect and humility.



Required languages: Fluent Swedish & fluent English


This is a full-time consultant position through Incluso in Linköping. Start is ASAP, 18 months limited contract to begin with. This role is 100% on-site in Linköping.
Please submit your CV as soon as possible since we will review the applications on an on-going basis.
For more information about this role, please contact Marianne Nilsson, recruiter at Incluso. Visa mindre

We are looking for a Human Resources Representative for an international company in Linköping. Start ASAP, 6 months contract to begin with, possibility of extension after that.


Assignment description
Working in a global environment, this position is responsible for providing HR administration support, information on enquiries from employees, managers, and other members of the HR Team. The role will be part of People Solutions(HR) and will be responsible to support various HR activities such as(but no limited to) generating amendments to contracts, manage the termination/exit and support any statutory/compliance related reporting requirements.


Core Responsibilities:


• Be part of the global team that provides HR Administration support for employees in the EMEA region.
• Provides quality service in response to incoming inquiries through myhR- web portal, employee case submissions for the global employee base and with a specific focus on Sweden.
• Assists employees/HR partners with any problems encountered while using HR self-service tools for employee transactions (e.g., data changes, onboarding, separations, benefits administration, performance management and compensation, job postings, etc.).
• Interact with local authorities as required for statutory and regulatory needs.
• Provide Swedish language related support to other HR teams (HRBP’s, Employee Relations, Total Rewards, Recruitment) and Payroll teams for execution of processes locally.
• Manage the handling of communications received locally and handle the storage of employee personal files in a secure manner.
• Coordinate with local authorities for submission of data as requested.
• Preparing and submission of data requested by local authorities and submissions of the data through required channels/govt portal.
• Participates in continuous improvement initiatives to identify opportunities to enhance the process and improve employee experience.
• Other responsibilities, as assigned.




Core Skills and Qualifications:

• 1-3 years experience in HR administration preferably in a global Shared Services set up.
• College degree with a preferred major in Human Resources, Communications or Business
• Knowledge in HR process (Any region)
• Knowledge of local Swedish HR requirements
• Must have the ability to remain focused, professional, tactful and discrete when handling sensitive and/or confidential information.
• Ability to work in a global environment in a multi country operating model.
• Must be proficient to communicate verbally in English and Swedish
• Communicates effectively in both oral and written form
• Exhibits patience and empathy
• Ability to put oneself in a employees’ shoes and advocate for them when necessary
• Possesses strong problem-solving skills
• Confident at troubleshooting; obtains enough information from employees to either resolve the inquiry or obtains adequate information to refer the issue to an expert for problem resolution
• Actively looks for process improvements
• Strong interpersonal and customer service skills
• Ability to multi-task, prioritize, and manage time effectively
• Ability to follow strict policy guidelines and recognize situations requiring escalation
• Ability to work in fast-paced environment
• Possesses strong PC skills and has knowledge of general office tools such as Microsoft Office Suite products: Excel, Word,
PowerPoint, etc. will also be helpful.




This is a full-time consultant position in Linköping through Incluso. Start is ASAP and the contract period is 6 months to begin with, possibility of extension after that.

Please submit your CV and cover letter as soon as possible since we will review the applications on an on-going basis.

For more information about this role, please contact Marianne Nilsson, recruiter at Incluso. Visa mindre

We are now looking for an Administrative Assistant to an international company in Linköping. In this role you will support with identified administrative activities within a team working with Operations of global datacenters. Location for this position is in Linköping. Start ASAP, 1 year contract to begin with.

This is a role that requires a person with structure, ability to learn new tools and processes, flexibility is a key characteristic and for right person this is a broad and interesting role where the assistant is part of a global leadership team and key within working cross organization in multiple areas.

The role requires someone with energy, drive and ability to take on tasks without supervision and take own initiative. A lot of communication is towards global team so strong English skills is an advantage

What you will do
• Support both a global leadership team as well as team locally in Linköping
• Work with communication, newsletters, attend leadership team meetings and support cross team
• New employee admin (eForm, ordering of computers, accesses, phone + subscription, ID card etc.)
• Purchase order and Goods receiving handling (phone- and computer accessories, catering, books, flowers etc.)
• Administration of email distribution lists
• Web editing (SharePoint, Drupal/Internal), EriDoc administration, maintaining structures + access groups and accesses for documentation
• Build a strong understanding and support team in administrative systems, e.g. Concur, ESS, My Support
• Facility planning staff in Linköping including sending regular seating reports and coordinating moves
• Distribute information via email to various target groups (Leadership Team/managers, employees, external workforce etc.)

You will bring

• Energy, structure and willingness to learn
• Solid working experience within similar area or service orientated environment
• Planning and organizing, Creating and innovating
• Strong communication skills in English (In addition Swedish preferable)

***Please note that this role requires a valid Swedish work permit.***

This is a full-time consultant position through Incluso in Linköping, 1 year contract to begin with, start ASAP!

Please submit your CV and cover letter as soon as possible since we will review the applications on an on-going basis.

For more information about this role, please contact Marianne Nilsson, recruiter at Incluso. Visa mindre

Vi söker en Learning & Development Coordinator till ett stort industriföretag Placeringsort är i första hand Stockholm eller Linköping. Start är snarast möjligt och uppdraget löper initialt i 6-9 månader med goda möjligheter till förlängning efter det.


Uppdragsbeskrivning:
Vi söker dig som brinner för att delta i att skapa lärande inom kundens IT organisation.


Rollen som L&D Coordinator är en ny roll som ingår i en Stabsfunktion inom Group IT, där du tillsammans med kundens Learning & development manager kommer arbeta för att stötta organisationen med kompetenshöjande aktiviteter.


I ledet att bli en än mer lärande organisation kommer du att delta i att skapa utbildningserbjudande och andra kompetenshöjande insatser för Group IT. Som L&D Coordinator kommer du ansvara för Group IT’s introduktionsdag och andra aktiviteter för kundens nyanställda. Eftersom det är en nytillsatt roll kommer du också ha möjligheter att påverka rutiner och sättet att arbeta på och också få möjligheter att få delta i utbildningsuppgifter som du vill utvecklas inom.


Arbetsuppgifter i fokus;
• Administrera Group IT’s utbildningsportfölj
• Delta i att utveckla utbildningsprogram för att stärka medarbetarnas kompetenser
• Hålla dig uppdaterad kring framtida lärandetekniker för att hålla Group IT i framkant gällande lärande och utveckling
• Följa upp och utvärdera lärande- och utvecklingsaktiviteter
• Kontinuerlig dialog med nyckelintressenter för att underhålla och utveckla utbildningskonceptet
• Dialoger med kursledare/instruktörer till lärarledda eller digitala kurser


Vem är du?
Kunden ser gärna att du har viss erfarenhet av att ha arbetat med Learning & Development eller kompetensutveckling, men främst en stark passion för kontinuerligt lärande och att du har intresse av att hålla dig uppdaterad med den senaste utvecklingen inom området.


Du trivs i ett bolag som är i ständig rörelse och gillar att arbeta i och med förändringar. Som person ser vi gärna att du gillar att vara spindeln i nätet som tar tag i saker som dyker upp. Du är social och gillar att ha kontakt med andra människor för att både ta in information men också bidra med din kunskap och erfarenhet. Du bör ha en utmärkt kommunikativ förmåga som du behärskar både skriftligt och muntligt på svenska och engelska. För att lyckas i rollen är det viktigt att du gillar att ha struktur och ordning.


Språk: Flytande Svenska och engelska är ett krav
Vi kommer att lägga stor vikt vid personlig lämplighet.
OBS! - Uppdraget omfattas idag ej av försvarssekretess, dock ska säkerhetsprövningssamtal och bakgrundskontroll genomföras. Svenskt medborgarskap är således ett krav.


Detta är ett konsultuppdrag på heltid via Incluso i Stockholm, Linköping eller eventuellt annan ort. Start är snarast möjligt och uppdraget löper initialt i 6-9 månader, mycket goda chanser till förlängning efter det.

Vänligen sök med CV och kort motivering på svenska via länken nedan. Vi presenterar kandidater löpande. Ansvarig rekryterare på Incluso är Marianne Nilsson. Visa mindre